SPECIAL EVENTS MANAGER
The Special Events Manager is responsible for the planning, execution, and direction of all development components of Drama League special events, including but not limited to the Annual Gala, the Drama League Awards Luncheon, Auctions and cultivation events as assigned. This position reports to the Executive Director and works hand in hand with the Individual Giving Manager, Development Associate and Artistic staff to drive event-based fundraising at the Drama League.
Responsibilities and Task Statements
This position is responsible for contract negotiation, event planning, honoree invitations, volunteer assignments, ticketing, marketing, and fundraising tasks related to the two most important annual events at the Drama League, the Annual Gala: The Musical Celebration of Broadway and the Drama League Awards Luncheon. The Special Events Manager also designs, plans and executes all efforts for the Drama League’s auction fundraisers including but not limited to prize acquisition, auction execution, marketing, auction fulfillment, financial reporting. The Special Events Manager maintains and grows an active portfolio of current event donors and prospects, leading to increased partnerships and memberships, and uses their creativity to create new intimate and innovative cultivation events to support Drama League fundraising efforts and Membership growth.
This position is responsible for achieving and/or exceeding income goals detailed in the annual operating budget for assigned events and auctions. The Special Events Manager keeps budget expenses under their maximum line restrictions in the annual operating budget, and has any and all overages in budget lines approved by the Executive Director in advance. This position is also responsible for maintaining consistent and detailed database records for all activities.
This position requires communication and collaboration with board, staff, donors, vendors, guests, alumni, artists, and industry professionals. Interactions include: soliciting ticket requests and gifts from patrons and board; collaborating on sponsor-specific events and initiatives with board and sponsor reps; attending special events as a representative of the Drama League; strategizing fundraising tactics and outreach with leadership; reporting event progress to board and leadership; soliciting artist participation in events from company alumni and major Broadway stars; facilitating the distribution of Awards materials to and soliciting participation from producers, publicists and company managers.
Bachelors degree and 3–7 years of fundraising event experience required, preferably in the arts sector. Working knowledge of database systems, Microsoft Office Suite, and Google Docs strongly preferred.
Please submit a cover letter, a professional resume demonstrating event fundraising experience and employment accomplishments to email@example.com. Applications will be accepted on an ongoing basis until position is filled.
This position reports to the Associate Artistic Director and is tasked primarily with assisting an active Artistic team (Artistic Director, Associate Artistic Director, Artistic Line Producer, Artistic Coordinator) as they execute and create impactful artistic programming. The intern will work across all facets of the artistic team from artistic programming, educational events, The Benefit Gala, Directorfest, as well as our programs for stage directors. Interns will receive biweekly mentorship meetings and guidance during their time with The Drama League. The intern will leave with a clear understanding of the vibrant New York theatre scene.
Please note interviews will be held until the position is filled. The start date will be determined with the successful candidate for September.
Must possess excellent written and verbal communication skills – be friendly, personable, and outgoing.
Ability to work independently and manage multiple priorities/projects at once, be detail-oriented and work well with deadlines.
Ability to establish effective working relationships with staff members, external vendors, and donors at all levels.
Intermediate knowledge of Microsoft Office, Mailchimp, Google Drive, and an ability to continually develop skills related to use of rapidly changing technology and communications best practices.
Open to students enrolled in university degree programs; Bachelor's degree (or equivalent work experience) preferred
February 18 - June 1
This is an unpaid internship with a travel reimbursement of $50/wk.
TO APPLY: Email firstname.lastname@example.org with a cover letter and resume.
The Drama League depends on dozens of dedicated, enthusiastic volunteers to assist with special performances, office tasks, theater outings, and event management. These volunteers are part of our “Backstage Crew,” a dedicated support and social group.
The Drama League Backstage Crew is a select set of individuals who assist on the annual Benefit Gala, the legendary Drama League Awards, the city-wide festival showcasing new artists, DirectorFest, and dozens of other industry events. Backstage Crew members receive advance notice, industry perks, private get-togethers, and an opportunity to network with other theatre professionals and advocates.
To become a part of the Backstage Crew or for more information, please contact us at email@example.com.
The Drama League of New York, Inc., is an equal opportunity employer. We will not discriminate and will take affirmative action measures to ensure against discrimination in fellowship and residency artist selection, selection of volunteers, employment, recruitment, advertisements for employment, compensation, termination, upgrading, promotions, and other conditions of employment for any employee, program recipient, volunteer or job applicant on the bases of race, color, religion, creed, gender, gender expression, age, national origin, ancestry, disability, marital status, sexual orientation, or military status.